DoD 5110.4-M, Manual for Written Material


This Manual reissues DoD 5110.4-M in accordance with the authority in DoD Directives 5105.53 and 5110.4 to provide guidance for managing the correspondence of the Secretary of Defense (SecDef), Deputy Secretary of Defense (DepSecDef), and Executive Secretary (ExecSec) of the Department of Defense as well as OSD and DoD Component correspondence.

IMPORTANT NOTE: Guidance for Suspense Requirements has been updated as of 25 February 2016. The most recent guidance is reflected in the "General Correspondence Management" section listed on the left column of this page. The changes will be reflected in the next revision of the Manual for Written Material.




Number 5110.04-M-Vol 1
Dated October 26, 2010

Describes the administrative processes for OSD and DoD correspondence, to include providing procedures for preparing and submitting SecDef, DepSecDef, and ExecSec correspondence.

Number 5110.04-M-Vol 2
Dated October 26, 2010

This Volume provides examples and reference material for SecDef, DepSecDef, and ExecSec correspondence and OSD and DoD Component correspondence.


1. References

2. Responsibilities

3. General Correspondence Management

4. White House Correspondence Management

5. Congressional Correspondence Management

6. Writing Style and Preferred Usage

7. Memorandums

8. Letters

9. Electronic Communications

10. Letterhead Stationery

11. Official Digraphs and Trigraphs