DoD Issuances Website

Processing ODCMO and WHS Issuances

Basic guidance only. For complete information, see Processing ODCMO Issuances.

DoD issuance process triangle graphic

STAGE 1A: Draft the Issuance

What You'll Do

  • Determine if your issuance is a directive, instruction, manual, administrative instruction, or directive-type memorandum.
  • For new issuances, assign a number using our guidelines. You will not need to assign a number if your issuance is a change or reissuance.
  • Follow the standards and use the Writing Style Guide and the Special Considerations Checklist while drafting your issuance.
  • Prepare a draft (unsigned) WHS Form 2 for Internal Coordination and the DD Form 106.
  • Send the draft issuance and unsigned WHS Form 2 and DD Form 106 to us for review via email at whs.mc-alex.esd.mbx.dod-directives@mail.mil (NIPRNET) or whs.mc-alex.esd.mbx.dod-directives@mail.smil.mil (SIPRNET).
  • Following our review, revise issuance and forms accordingly. Discuss changes or recommendations with your compliance analyst before rejecting them.

STAGE 1B: Coordinate Internally

What You'll Do

  • Send the issuance and WHS Form 2 to the Director or Deputy Director of your office for electronic signature of the WHS Form 2.
  • Route the signed WHS Form 2, a copy of the revised draft issuance, and a blank DD Form 818 in CATMS or via e-mail for internal coordination. See the ODCMO coordination emails on our website.
  • Set the suspense date. Typically it is a minimum of 10 work days, but it varies depending on the length and urgency of your issuance.
  • As the coordinations are posted on CATMS, confirm they are from approved ODCMO authorized coordinators. Add them to your list of ODCMO coordinating officials.
  • Consolidated all comments onto the DD Form 818-1, then adjudicate and revise your issuance accordingly.

STAGE 2A: Precoordination Review

What You'll Do

  • Send the precoordination review package described in “Documents You’ll Use” to us via email at whs.mc-alex.esd.mbx.dod-directives@mail.mil (NIPRNET) or whs.mc-alex.esd.mbx.dod-directives@mail.smil.mil (SIPRNET).
  • We’ll assign an issuance compliance analyst, who will review the documents to make sure they are in compliance with DoD issuance guidance and standards.
  • When our review is complete, it will be returned to you for any necessary revisions and WHS Form 2 signature.
  • Documents You'll Use

    • Unsigned WHS Form 2 for DD 106 Signature
    • Your Unsigned DD Form 106
    • Your issuance
    • Your DD Form 818-1
    • Your list of ODCMO coordinating officials
    • The signed DD Form 818s from internal coordination
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 2B: Precoordination Revision

What You'll Do

  • Revise your issuance and any supporting documentation in accordance with Stage 2A. If you have any concerns about changes made to your issuance during Stage 2A, contact your Directives Division compliance analyst to discuss.
  • If you are requesting a legally objectionable review from General Counsel, proceed to Stage 2C. If not, proceed to Stage 2D.

STAGE 2C: Legal Objection Review

What You'll Do

This stage is optional.

  • Email your issuance and DD Form 106 to the DoD Directives inbox (unclassified) or whs.pentagon.esd.mbx.dod-directives@mail.smil.mil (classified) to post to the Directives Portal System.
  • Your compliance analyst will quickly check your material to make sure it meets required standards and inform the Portal Manager when it is ready for release.
  • The Portal Manager will release the action to OGC for its review. You will receive an email notifying you of the action, including the suspense date.
  • OGC will review your issuance to make sure it complies with law. You will need to be sure to make the changes that were identified as legal issues.
  • Documents You'll Use

    • Your Unsigned DD Form 106
    • Your issuance
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 2D: DD Form 106 Signature

What You'll Do

  • If you got a legally objectionable review:
    • Adjudicate all OGC comments
    • If possible, don't make additional changes to your issuance or DD Form 106 other than those specified by OGC. If you do need to make changes, talk to the lawyer who did your review to make sure your changes don’t affect any legal determination.
  • Send the approval package to your director or deputy director to electronically sign the WHS Form 2 for DD 106 Signature.
  • E-mail the approved package to the DoD Directives Inbox (unclassified) or whs.pentagon.esd.mbx.dod-directives@mail.smil.mil (classified).
  • Your compliance analyst will review your formal coordination package. If your package is complete, we'll will forward it via CATMS to the DA ODCMO for DD Form 106 signature.
  • Documents You'll Use

    • Your unsigned DD Form 106
    • Your signed WHS Form 2 for DD 106 Signature
    • Your issuance
    • Your DD Form 818-1
    • Your list of ODCMO coordinating officials
    • A blank DD Form 818 with subject line and table header completed (for posting to the Portal for formal coordination)
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 3A: Coordinate Via Portal

What You'll Do

  • When the DD Form 106 is signed, we will post your issuance to the Portal. You will receive an email from the Portal notifying you that coordination has begun and of the suspense date.
  • If you’re coordinating with anyone who doesn't have access to the Portal, send the issuance, copy of the signed DD Form 106, and a blank DD Form 818 directly to them.
  • You will be notified by email each time a DoD Component posts its response to the Portal.

STAGE 3B: Coordination Revision

What You'll Do

  • Confirm the coordinations you receive are signed by the right Component authority in accordance with Authorized Component Coordinators.
  • Copy comments to a DD Form 818-1 (use one form for all the comments you have received).
  • Review comments, note how you will adjudicate them in the DD Form 818-1, and adjust your issuance accordingly.
    • If any comments are legal in nature, your general counsel should advise you. If you got a legal objection review, contact the lawyer that completed it.
    • Follow the dispute resolution guidance in DoDI 5025.01 to address nonconcurs.
  • Create a List of Coordinating Officials.
  • Prepare a WHS Form 2 for Approval. If your issuance will be approved by DCMO, also create an Action Memo.

STAGE 4A: Presignature Review

What You'll Do

  • Send the presignature package to us via email at whs.mc-alex.esd.mbx.dod-directives@mail.mil (NIPRNET) or whs.mc-alex.esd.mbx.dod-directives@mail.smil.mil (SIPRNET).
  • Your package will be assigned to an issuance compliance analyst and you will be informed by email of the suspense date.
  • Your compliance analyst will review your package to make sure it is complete and conforms to DoD issuance standards.
  • Documents You'll Use

    • Unsigned WHS Form 2 for Approval
    • Unsigned Action Memo (for DepSecDef approval only)
    • Your issuance
    • DD Form 818-1
    • List of Coordinating Officials
    • Any coordinations not posted to the Portal
    • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 4B: Presignature Revision

What You'll Do

  • Revise your material according to your compliance analyst’s direction.
  • Contact your compliance analyst to discuss any questions or concerns.
  • If a second presignature is required, send the revised package to us via email at whs.mc-alex.esd.mbx.dod-directives@mail.mil (NIPRNET) or whs.mc-alex.esd.mbx.dod-directives@mail.smil.mil (SIPRNET).
  • Documents You'll Use

  • Unsigned WHS Form 2 for Approval
  • Unsigned Action Memo (for DepSecDef approval only)
  • Your issuance
  • DD Form 818-1
  • List of Coordinating Officials
  • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 4C: Legal Sufficiency Review

What You'll Do

  • Email your package to the DoD Directives inbox (unclassified) or whs.pentagon.esd.mbx.dod-directives@mail.smil.mil (classified) to post to the Directives Portal System.
  • Your compliance analyst will quickly check your material to make sure it meets required standards and inform the Portal Manager when it is ready for release.
  • The Portal Manager will release the action to OGC for its review. You will receive an email notifying you of the action, including the suspense date.
  • OGC will review your issuance to make sure it complies with law. You will need to make all the changes that were identified as legal issues.
  • Documents You'll Use

  • Unsigned Action Memo (DepSecDef approval)
  • Unsigned WHS Form 2 for Approval (DCMO or WHS approval)
  • Your issuance
  • DD Form 818-1
  • List of Coordinating Officials
  • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 4D: Security Review

What You'll Do

  • Any issuance that will be publically accessible on the DoD Issuance Website must be cleared for release by the Defense Office of Publication and Security Review (DOPSR).
  • Incorporate the legal changes required by OGC in the legal sufficiency review into your issuance as appropriate. Consult with your Directives Division compliance analyst if any OGC changes are contrary to issuance standards.
  • Email the materials to the SECREV inbox. Any questions about the DOPSR review process should be directed to them.
  • When you receive your review, make sure that a copy has been sent to us at whs.mc-alex.esd.mbx.dod-directives@mail.mil.
  • Documents You'll Use

    • Your issuance
    • List of Coordinating Officials
    • Legal Sufficiency Review
    • Signed DD Form 1910
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 5A: Approval

What You'll Do

  • Prepare the issuance package for approval as described in Table 4 in Processing ODCMO Issuances. Forward to your director or deputy for electronic signature of the WHS Form 2 for Signature. Do not sign the action memo.
  • See Table 4 in Processing ODCMO Issuances for guidance on where and how you should route your approval package once the WHS Form 2 has been signed.
  • Documents You'll Use

    • Signed WHS Form 2 for Approval
    • Unsigned Action Memo (for DepSecDef approval only)
    • Your issuance
    • DD Form 818-1
    • Legal Sufficiency Review
    • List of Coordinating Officials
    • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 5B: Publication

What You'll Do (Not much at this point!)

  • We'll publish the issuance on the website within 2 days of receiving the approved package from the approval authority.
  • You’ll receive an email from the Webmaster once the issuance is published.
  • Documents You'll Use

    • None
  • Resources You'll Need

    • None
  • Related Training / Additional Info

    • Training Module 5B
    • Unclassified issuances with general releaseability will be published on the DoD Directives website
    • Unclassified issuances with limited release will be protected by a CAC enabled firewall.
    • Classified issuances whose distribution isn’t controlled will be published on the classified DoD Issuances Website.
    • Classified issuances whose distribution is controlled will be returned to the OSD Component.

Special Procedures for Changes

What You'll Do

  • Review Section 7: Special Procedures for Changes in Processing DoD Issuances or Processing ODCMO Issuances.
  • Review the Change Standards.
  • Contact us for the official version of the issuance (federal employees/focal points only). You will not be converting the format of the issuance.
  • Determine what type of change you need to do (administrative or substantive). See DoDI 5025.01 for definitions.

For Administrative Changes

  • Prepare a draft (unsigned) Administrative Change action memo and make the changes to the issuance following the standards.
  • Coordinate your changes internally.
  • Send your issuance and draft action memo to us via email at whs.mc-alex.esd.mbx.dod-directives@mail.mil (NIPRNET) or whs.mc-alex.esd.mbx.dod-directives@mail.smil.mil (SIPRNET).
  • After our review, make any necessary changes, get the action memo approved, and return the hard copy and MS Word version of the issuance to us following the process in 5B.

For Substantive Changes

  • Prepare a draft (unsigned) DD Form 106 and make the changes to the issuance following the standards.
  • Follow the procedures in Stages 1B through 5B.
  • Documents You'll Use

      For administrative changes:

    • Administrative Change action memo
    • Your Issuance
    • For substantive changes:

    • Precoordination:
    • DD Form 106
    • Your issuance
    • After formal coordination:

    • Substantive Change action memo
    • Your issuance
    • DD Form 818-1
    • List of coordinating officials
    • Any coordinations not provided on the Portal
  • Resources You'll Need

    • Change Standards
    • Processing DoD Issuances
    • Processing ODCMO Issuances.
  • Related Training / Additional Info

Special Procedures for Cancellations

What You'll Do

  • Review Section 8: Special Procedures for Cancellations in Processing DoD Issuances or Processing ODCMO Issuances.
  • Save a copy of the pdf version of your issuance from our website.
  • Prepare a draft (unsigned) DD Form 106. The purpose must explain your reasoning for cancelling the issuance. All DoD/OSD Components that coordinated on the version currently online must be collateral coordinators.
  • Follow the procedures in Stages 1B through 5B.

General Information

(Complete processing procedures are available within Processing ODCMO Issuances)

The procedures on this page apply to issuances that originate in the Office of the Deputy Chief Management Officer and Washington Headquarters Services offices. If you’re not in an office within ODCMO or WHS, use the procedures for Processing DoD Issuances.

You will follow the procedures on this page and in DoD Instruction (DoDI) 5025.01, "DoD Issuances Program," to process all DoD issuances, whether you are creating a new issuance, reissuing an existing one, or changing or cancelling your issuance.

Refer to Table 1 of DoDI 5025.01 for timelines for issuance coordination and completion.

Issuance Submissions

ALL electronic submissions of issuances to the Directives Division (DD) for review shall be made by e-mail to:

  • DoD Directives inbox (unclassified)
  • whs.pentagon.esd.mbx.dod-directives@mail.smil.mil (classified)


(updated 3/20/2017)