DoD Issuances Website

Processing DoD Issuances

Basic guidance only. For complete information, see Processing DoD Issuances.

DoD issuance process triangle graphic

STAGE 1A: Draft the Issuance

What You'll Do

  • Determine if your issuance is a directive, instruction, manual, or directive-type memorandum.
  • For new issuances, assign a number using our guidelines. You will not need to assign a number if your issuance is a change or reissuance.
  • Follow the standards and use the Writing Style Guide while drafting your issuance.
  • If you have information collections or forms in your issuance (see the Special Considerations Checklist), review those websites for help.
  • Prepare a draft (unsigned) DD Form 106.

STAGE 1B: Coordinate Internally

What You'll Do

  • Using your Component's procedures, coordinate your issuance with any offices in your OSD Component and subordinate Defense Agencies or DoD Field Activities that have equity in your issuance. Your focal point can help you.
  • Adjudicate and document comments using your Component's guidelines. You may use the DD Form 818-1 to collect comments.
  • Revise the issuance as appropriate.

STAGE 2A: Precoordination Review

What You'll Do

  • Send your issuance and DD Form 106 to your focal point for posting to either the classified or unclassified Portals.
  • You will be assigned an issuance compliance analyst, who will review the documents to make sure they are in compliance with DoD issuance guidance and standards.
  • Documents You'll Use

    • Your Unsigned DD Form 106
    • Your issuance
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 2B: Precoordination Revision

What You'll Do

  • Revise your issuance and DD Form 106 as directed by your compliance analyst.
  • If you feel a change or recommendation is confusing or inappropriate, contact your compliance analyst immediately to discuss.

STAGE 2C: Legal Objection Review

What You'll Do

This stage is optional.

  • Send your issuance and DD Form 106 to your focal point for posting to either the classified or unclassified Portals.
  • Your compliance analyst will quickly check your material to make sure it meets required standards and inform the Portal Manager when it is ready for release.
  • The Portal Manager will release the action to OGC for its review. You will receive an email notifying you of the action, including the suspense date.
  • OGC will review your issuance to make sure it complies with law. You will need to be sure to make the changes that were identified as legal issues.
  • Documents You'll Use

    • Your Unsigned DD Form 106
    • Your issuance
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 2D: DD Form 106 Signature

What You'll Do

  • If you got a legally objectionable review:
    • Adjudicate all OGC comments
    • If possible, don't make additional changes to your issuance or DD Form 106 other than those specified by OGC. If you do need to make changes, talk to the lawyer who did your review to make sure your changes don’t affect any legal determination.
  • Follow internal guidelines for your Component to get the DD Form 106 signed in accordance with the List of Signature Authorities and Authorized Component Coordinators.

STAGE 3A: Coordinate Via Portal

What You'll Do

  • Send your draft issuance, signed DD Form 106, and blank DD Form 818 to your focal point for posting to either the classified or unclassified Portals.
  • If you’re coordinating with anyone who doesn’t have access to the Portal, send the material directly to them.
  • Your compliance analyst will quickly check your material to make sure it meets required standards and inform the Portal Manager when it is ready for release.
  • The Portal Manager will release the action to the DoD Components concerned for formal coordination. You will receive an email notifying you of the action, including the suspense date.
  • You will be notified by email each time a DoD Component posts its response to the Portal.

STAGE 3B: Coordination Revision

What You'll Do

  • Confirm the coordinations are signed by the right Component authority in accordance with Authorized Component Coordinators.
  • Copy comments to a DD Form 818-1 (use one form for all the comments you have received).
  • Review comments, note how you will adjudicate them in the DD Form 818-1, and adjust your issuance accordingly.
    • If any comments are legal in nature, work with your focal point to find an associate general counsel to advise you. If you got a legal objection review, contact the lawyer that completed it.
    • Follow the dispute resolution guidance in DoDI 5025.01 to address nonconcurs.
  • Create a List of Coordinating Officials.
  • Create an Action Memo requesting approval of the issuance.

STAGE 4A: Presignature Review

What You'll Do

  • Send the presignature package to your focal point for posting to either the classified or unclassified Portals.
  • Your package will be assigned to an issuance compliance analyst and you will be informed by email of the suspense date.
  • Your compliance analyst will review your package to make sure it is complete and conforms to DoD issuance standards.
  • Documents You'll Use

    • Your issuance
    • Consolidated DD Form 818-1
    • Action Memo
    • List of Coordinating Officials
    • Any coordinations not posted to the Portal
    • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 4B: Presignature Revision

What You'll Do

  • Revise your material according to your compliance analyst’s direction.
  • Contact your compliance analyst to discuss any questions or concerns.
  • If a second presignature is required, send the revised presignature package to your focal point for posting to either the classified or unclassified Portals.
  • Documents You'll Use

  • Your issuance
  • Consolidated DD Form 818-1
  • Action Memo
  • List of Coordinating Officials
  • Only for issuances requiring Deputy Secretary approval:DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 4C: Legal Sufficiency Review

What You'll Do

  • Send your issuance package to your focal point to post to either the classified or unclassified Portals.
  • Your compliance analyst will quickly check your material to make sure it meets required standards and inform the Portal Manager when it is ready for release.
  • The Portal Manager will release the action to OGC for its review. You will receive an email notifying you of the action, including the suspense date.
  • OGC will review your issuance to make sure it complies with law. You will need to make all the changes that were identified as legal issues.
  • Documents You'll Use

  • Your issuance
  • Consolidated DD Form 818-1
  • Action Memo
  • List of Coordinating Officials
  • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 4D: Security Review

What You'll Do

  • Any issuance that will be publically accessible on the DoD Issuance Website must be cleared for release by the Defense Office of Publication and Security Review (DOPSR).
  • Email the materials to the SECREV inbox. Any questions about the DOPSR review process should be directed to them.
  • When you receive your review, make sure that a copy has been sent to whs.mc-alex.esd.mbx.dod-directives@mail.mil.
  • Documents You'll Use

    • Your issuance
    • List of Coordinating Officials
    • Legal Sufficiency Review
    • Signed DD Form 1910
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 5A: Approval

What You'll Do

    For OSD Component Approval:

  • Follow your Component’s internal guidelines to get the issuance approved.
  • For Deputy Secretary Approval:

  • Follow your Component’s internal guidelines to get the Action Memo to the Deputy Secretary signed by your leadership.
  • Send the MS Word electronic files of the complete package to your focal point for posting to either the classified or unclassified Portals.
  • If your front office returns the hard copy of the approval package to you, send it to us at the Mark Center, Suite 02F09-02, via OSD mailroom or courier.
  • Documents You'll Use

    • Action Memo
    • Your issuance
    • Consolidated DD Form 818-1
    • Legal Sufficiency Review
    • List of Coordinating Officials
    • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
  • Resources You'll Need

  • Related Training / Additional Info

STAGE 5B: Publication

What You'll Do (Not much at this point!)

For Issuances Approved by the OSD Component:

  • Send the MS Word electronic file of the approved issuance to your focal point for posting to either the classified or unclassified Portals.
  • For All Issuances:

  • The approving authority may send the hard copy package directly to us. If they return it to you, send it to us at the Mark Center, Suite 02F09-02, via OSD mailroom or courier. Do not send via the U.S. Postal Service.
  • We highly recommend that you scan the entire approved package for the record before it leaves your control. If the hard copy goes missing, your issuance can be published using that Adobe .pdf file.
  • We’ll publish the issuance on the website within 2 days of receiving the complete approval package.
  • You’ll receive an email from the Webmaster once the issuance is published.
    • Documents You'll Use

      • Action Memo
      • Your Issuance
      • Consolidated DD Form 818-1
      • Legal Sufficiency Review
      • List of Coordinating Officials
      • Only for issuances requiring Deputy Secretary approval: DoDD Summary of Changes
    • Resources You'll Need

    • Related Training / Additional Info

      • Training Module 5B
      • Unclassified issuances with general releaseability will be published on the DoD Directives website: http://www.dtic.mil/whs/directives/
      • Unclassified issuances with limited release will be protected by a CAC enabled firewall.
      • Classified issuances whose distribution isn’t controlled will be published on the classified DoD Issuances Website.
      • Classified issuances whose distribution is controlled will be returned to the OSD Component.

    Special Procedures for Changes

    What You'll Do

    • Review Section 7: Special Procedures for Changes in Processing DoD Issuances or Processing ODCMO Issuances.
    • Review the Change Standards.
    • Contact us for the official version of the issuance (federal employees/focal points only). You will not be converting the format of the issuance.
    • Determine what type of change you need to do (administrative or substantive). See DoDI 5025.01 for definitions.

    For Administrative Changes

    • Prepare a draft (unsigned) Administrative Change action memo and make the changes to the issuance following the standards.
    • Coordinate your changes internally.
    • Send your issuance and draft action memo to your focal point for posting to the classified or unclassified Portal.
    • After our review, make any necessary changes, get the action memo approved, and return the hard copy and MS Word version of the issuance to us following the process in 5B.

    For Substantive Changes

    • Prepare a draft (unsigned) DD Form 106 and make the changes to the issuance following the standards.
    • Follow the procedures in Stages 1B through 5B.
    • Documents You'll Use

        For administrative changes:

      • Administrative Change action memo
      • Your Issuance
      • For substantive changes:

      • Precoordination:
      • DD Form 106
      • Your issuance
      • After formal coordination:

      • Substantive Change action memo
      • Your issuance
      • DD Form 818-1
      • List of coordinating officials
      • Any coordinations not provided on the Portal
    • Resources You'll Need

      • Change Standards
      • Processing DoD Issuances
      • Processing ODCMO Issuances.
    • Related Training / Additional Info

    Special Procedures for Cancellations

    What You'll Do

    • Review Section 8: Special Procedures for Cancellations in Processing DoD Issuances or Processing ODCMO Issuances.
    • Save a copy of the pdf version of your issuance from our website.
    • Prepare a draft (unsigned) DD Form 106. The purpose must explain your reasoning for cancelling the issuance. All DoD/OSD Components that coordinated on the version currently online must be collateral coordinators.
    • Follow the procedures in Stages 1B through 5B.

    General Information

    (Complete processing procedures are available within Processing DoD Issuances)

    The procedures on these pages apply to issuances that originate in OSD Components other than the Office of the Deputy Chief Management Officer. If you are in an ODCMO office, including the Washington Headquarters Services, use the procedures for Processing ODCMO Issuances.

    You will follow the procedures on this page and in DoD Instruction (DoDI) 5025.01, "DoD Issuances Program," to process all DoD issuances, whether you are creating a new issuance, reissuing an existing one, or changing or cancelling your issuance.

    Refer to Table 1 of DoDI 5025.01 for timelines for issuance coordination and completion.

    Issuance Submissions

    As of September 2, 2016, all electronic submissions of issuances to the Directives Division for review will be made through the DoD Issuances Portal.



    (Updated 3/29/2017)