Director of Administration and Management (DA&M) Internal Information Collections

Information collections that do not involve DoD or Office of the Secretary of Defense (OSD) Components outside of the Director of Administration and Management (DA&M) must be approved and assigned a DA&M internal information collection control symbol. See a list of DoD and OSD Components.

Contact the DA&M Information Management Control Officer (IMCO) by sending an email to whs.mc-alex.esd.mbx.dd-dod-internal-information-collections@mail.mil with questions on DA&M internal information collections.



See a list of DA&M internal information collections (email common access card verification required) at the DoD Internal Information Collections System.

Follow the steps below to obtain a DA&M internal information collection control symbol.


Step 1: Contact the DA&M IMCO and draft the DD Form 2936

Contact the DA&M Information Managment Control Officer (IMCO) by sending an email to whs.mc-alex.esd.mbx.dd-dod-internal-information-collections@mail.mil prior to completing the DD Form 2936.

The DD Form 2936 is generally used to approve DoD internal information collections. For the purposes of requesting a DA&M internal information collection control symbol, disregard section 12 of the DD Form 2936 concerning Component respondent coordination. The DA&M IMCO will complete the sections 13 and 14 of the DD Form 2936.

Step 2: Complete a Cost Assessment and Program Evaluation (CAPE) summary

Complete a cost summary on the DoD Cost Guidance Portal (DoD personnel only; CAC validation required). Download training on the using the DoD Cost Guidancel Portal to cost a DoD internal information collection from our FAQ and Training Webpage. Instructions for completing the cost summary are located to the right of the tool. The cost summary should include costs to the DA&M requesting organization as well as costs to the responding organizations. The cost summary should reflect estimated costs for one year of the information collection (e.g., if the information collection will be conducted once, then the cost summary will reflect a onetime cost; if the information collection will be conducted monthly, then the cost summary will reflect each collection over a twelve month period). The costs listed on the DD Form 2936 must match the cost on the cost summary. Cost summaries must be completed before the DD Form 2936 to the requesting organization’s Senior Executive Service (SES) member for signature.

Step 3: Obtain a DA&M internal form and survey review

All draft DA&M internal survey or form instruments must be submitted to the Information Management Division for review. Request a privacy review by sending a copy of the collection instrument, the DD Form 2936 and the justification statement for the collection (see section 6 of the DD Form 2936) via email to whs.mc-alex.esd.mbx.imd-dod-public-collections@mail.mil. The DA&M IMCO will accept either a copy of emails with an Information Management Division Official or his/her signature in section 11 on the DD Form 2936.

Step 4: Obtain coordination with the OSD Privacy Official

All DA&M internal information collection requests must be coordinated with the OSD Privacy Official to ensure compliance with privacy policies. Request a privacy review by sending a copy of the collection instrument, the DD Form 2936 and the justification statement for the collection (see section 6 of the DD Form 2936) via email to whs.mc-alex.esd.mbx.osd-js-privacy-office@mail.mil. The DA&M IMCO will accept either a copy of an email with the OSD Privacy Official or his/her signature in section 11 on the DD Form 2936.

Step 5: Obtain coordination with the DA&M Records Manager

All DA&M internal information collection requests must be coordinated with the requesting organization’s Records Management Official to ensure that the appropriate records disposition schedule has been identified in accordance with the respective Component's records disposition schedules. Request a records review by sending a copy of the collection instrument, the DD Form 2936 and the justification statement for the collection (see section 6 of the DD Form 2936) via email to whs.mc-alex.esd.mbx.records-and-declassification@mail.mil. The DA&M IMCO will accept either a copy of an email with a Records Manager or his/her signature in section 11 on the DD Form 2936.

Step 6: Obtain a member of the Senior Executive Service (SES) signature on the DD Form 2936

The requesting organization’s SES must sign the DD Form 2936, section 9 as the requesting organization’s approving official.

Step 7: Submit the DD Form 2936 action package to the DA&M IMCO

Submit the DD Form 2936 and copies of relevant coordination to the DA&M IMCO at whs.mc-alex.esd.mbx.dd-dod-internal-information-collections@mail.mil for approval and assignment of a DA&M internal information collection control symbol.