Frequently Asked Questions and Training

Download the following self-guided PowerPoint slideshows:



Register for the DoD Internal Information Collections Training Class: Our next DoD internal information collections training class will be held Thursday, 29 May 2014 from 0900-1230, at the Mark Center in Alexandria, VA. All DoD personnel and Defense contractors with common access card (CAC) are welcome. Sign up today by sending an email to whs.mc-alex.esd.mbx.dd-dod-internal-information-collections@mail.mil. Attendees must have a DoD PMP Common Access Card (CAC) or a DoD access badge to enter the Mark Center. Attendees without a DoD PMP CAC will need to go through the Visitor's Center (VCC) to obtain a Visitor's Badge prior to class.

Download an Example DD Form 2936 Action Package.

Action Officers seeking approval for collections internal to the Office of the Director of Administration and Management (DA&M) should see the DA&M guidance and process webpage.


How do I know if this report control symbol (RCS) is current?

See the DoD Internal Information Collections System (available to those via DoD CAC only) which is a repository that holds the approval forms, collection instrument, other documents, and data for all current, cancelled, and expired report control symbols.

Why do I need a license for this information collection?

In accordance with the policy instruction DoD Instruction 8910.01 and Directive-Type Memorandum 12-004, DoD Components must not respond to those information collections that are not properly coordinated and assigned a report control symbol.

I need to obtain a report control symbol (RCS). Where do I start?

Download the DoD Internal Information Collections Process Generator to create a custom list of the procedures required to approve and license your DoD internal information collection. Visit the DoD Internal Information Collections Approval Process Webpage for detailed instructions on processing a request for the approval of a DoD internal information collection.

How do I estimate the cost for this information collection?

All DoD internal information collections must have a cost summary obtained from the DoD Cost Guidance Portal. Download the self-guided PowerPoint slideshow on Cost Evaluation of Information Collections. Also see step 2 on the DoD Internal Information Collections Approval Process Webpage for more information on using the DoD Cost Guidance Portal to derive the estimated cost of a DoD internal information collection.

My report control symbol is expired or expiring. What should I do?

Expired report control symbols must be reinstated. Report control symbols that have not yet expired may be processed to extend the expiration date. See the “Changes to DoD internal information collections” tab on the DoD Internal Information Collections Approval Process Webpage for more information on reinstating and extending the expiration dates of report control symbols.

Are there special approval procedures for surveys?

All surveys must be coordinated with the OSD Privacy Office and the Office of the Defense Manpower and Data Center (DMDC). See step 3 on the DoD Internal Information Collections DoD Internal Information Collections Approval Process Webpage for more information on coordinating surveys.

How do I coordinate my information collection with an issuance?

See step 4 of the DoD Internal Information Collections Approval Process Webpage for more information on coordinating an information collection during the coordination of its prescribing issuance. Also download the self-guided PowerPoint slideshow, “Overview of DoD Internal Information Collections."

What does my Component Information Management Control Officer (IMCO) submit to the DoD Internal Information Collections Officer?

See the step 5 of the DoD Internal Information Collections Approval Process Webpage for a list of items that must be included with the DD Form 2936 action package.