Overview of DoD Information Collections and their Approval Processes

DoD information collections may be internal to DoD, internal to a DoD or Office of the Secretary of Defense (OSD) Component, public, or Congressional. Some DoD information collections may be both internal to DoD and public.

Use the table on the right to learn more about the four types of DoD information collections. The procedures to obtain approval for a DoD internal information collection are outlined on this website at the Guidance and Process tab.

Contact your Component Information Management Control Officer (IMCO) (DoD Personnel Only) or use the Approval Process Generator to identify your DoD information collection type.

Department of Defense (DoD) Internal Information Collections

DoD internal information collections are collections of information from more than one DoD or Office of the Secretary of Defense (OSD) Component (see a list of DoD and OSD Components). If the requester of the information is not a DoD or OSD Component, the requester must obtain a DoD or OSD Component sponsor to collect information from the DoD. If a DoD or OSD Component requests information from another Federal agency, the information collection must be approved as a DoD internal information collection and in accordance with any additional procedures prescribed by the responding Federal agency.

All DoD internal information collections must be approved and assigned a report control symbol (RCS) in accordance with the procedures in DoD Manual 8910.01, Volume 1 as outlined on this website. See the DoD Internal Information Collections Approval Process webpage to obtain approval of a DoD internal information collection and a report control symbol.

Information Collected by DoD from the Public

DoD or OSD Components collecting information from the public (to include DoD contractors) must follow the procedures for public information collections in DoD Manual 8910.01, Volume 2.

Those collections that are both DoD internal and public information collections must first obtain approval from the Office of Management and Budget (OMB) and an OMB control number in accordance with the procedures for public information collections in DoD Manual 8910.01, Volume 2. Once process to obtain an OMB control number begins, the DoD Public Information Collections Officer will notify the action officer and the Component Information Management Control Officer (IMCO) when to prepare a DD Form 2936 action package for the assignment of a report control symbol. Visit the DoD Public Information Collections Website for more information on DoD public information collections.

Congressional Information Collections

Congressional information collections are those collections submitted by DoD to Congress. Follow procedures in DoD Instruction 5545.02 and coordinate with the Office of the Assistant Secretary of Defense for Legislative Affairs. Information collections that are required by Congress but not submitted back to Congress must be processed as DoD internal information collections.

DoD and OSD Component Internal Information Collections

When information is collected internally within one DoD or OSD Component (i.e., information is not crossing DoD or OSD Components) the collection must be approved in accordance with the procedures required by that Component. Contact the respective DoD or OSD Component Information Management Control Officer (IMCO) for more information on Component internal information collections approval procedures.

Action Officers seeking approval for collections internal to the Office of the Director of Administration and Management (DA&M) should see the DA&M guidance and process webpage.