Chapter 4 - Media Preparation and Transmittal of Data
A. Media Preparation
The preferred media for submitting IR&D documents to DTIC are write-once
(CD-R) CD-ROMs. Other types of CD-ROM media are acceptable with the
understanding, by the submitter, that they are, possibly, not as secure
as write-once CD-ROM media. Should some situation exist in which non-CD-ROM
media is considered for submission of IR&D data to DTIC, please
inform the DTIC Contact Point before preparing your IR&D submission
so that further guidance can be provided.
1. Multiple CD-ROMs
Multiple CD-ROMs are acceptable, especially in lieu of compression software. In this case, please label multiple CD-ROMs appropriately (for example, CD 1 of 2; CD 2 of 3, etc.).
B. Transmittal Check Sheet
Contributors to the IR&D database are strongly encouraged to include
both a printed and electronic version (as one of the documents on the
main/first submission CD-ROM) of the transmittal check sheet (Appendix
D) with each submission. This sheet will serve as a useful "check
list" for ensuring a complete IR&D submission, as well as,
serve as a helpful guide to your IR&D submission by DTIC staff who
process your data.
C. Feedback from DTIC
IR&D submissions should be mailed to DTIC via any secure/tracked
mailing service acceptable to the submitter. By doing so, the chain-of-control
of IR&D information is both established and maintained while sensitive
IR&D data is in transit to DTIC. The mailing address shown in the
IR&D Contact Point information listed in Chapter 1, Section C is
where IR&D data should be sent.
D. Project Summary Updates
Contributors are more than welcome to send updates of their IR&D
project summaries to DTIC during the year. When submitting these updates,
please indicate: 1. the accession number of the IR&D project summary
being updated and, 2. whether the updated project summary is a complete
replacement of the initial project summary(ies) (re-using the original
project summary accession number) or if it is an addendum to an existing
IR&D project summary which uses a new accession number. In either
of these cases, the updating IR&D project summary should use the
same fiscal year (FY) number as the original project summary.
E. Contact from and with DTIC
DTIC will contact you (via e-mail or telephonically) should there be
any processing problems with your data. If you have any questions about,
or need help with, filling out the templates, please contact the IR&D
Contact Point listed in Chapter 1, Section C.
