Formats

To ensure the best possible quality and facilitate document processing, DTIC recommends adherence to the following guidelines:

General
Font Settings
Native vs. Scanned PDFs

General

  • DTIC will accept all PDF types.
  • DTIC prefers documents that have undergone optical character recognition (OCR) prior to submission.
  • DTIC prefers PDF/A as it ensures documents can be reproduced the exact same way long-term.
  • Do not encrypt or add security layers to documents.
  • Where possible, please orient pages to portrait rather than landscape settings.
  • All files must be self-contained.
  • All figures and tables should be in the same file as the text of the paper.
  • Do not add other attachments to document files.
  • Documents that contain embedded files (other than fonts) should not be submitted as electronic documents. They will be processed as Nonprint/Multimedia documents. For information on submitting Nonprint/Multimedia documents, please contact the Nonprint Program Manager, (703) 767-8040 or DSN: 427-8040, or via e-mail at np@dtic.mil.
Font Settings

Font readability is a common problem. PDF documents rely on access to fonts that are either resident on a reader's computer or are embedded in the document. For dissemination purposes, embedded fonts are preferred. Please use Adobe Acrobat Reader to review the fonts contained in your PDF.

  • Choose "Document Properties/Fonts" from the "File" menu. Choose "List all fonts" to see all fonts that Adobe may need to print the document.
  • For readability and archival purposes, please use 10-point font or larger for the body text of a document.
  • Fonts should be limited to those used in the paper.
  • Use western-encoded versions of the fonts Times (Times New Roman), Helvetica (Arial), and Symbol, and the standard distributions of Computer Modern.
  • Please avoid submitting custom or proprietary fonts.
  • Font embedding should be a selected setting when using a document distiller.
Native vs. Scanned PDFs
  • Whenever possible, please submit a native PDF rather than a scanned PDF.
  • DTIC prefers documents that have undergone optical character recognition (OCR) prior to submission.
  • For scanned PDFs, please use a resolution setting of 300 dpi or higher.
  • Documents in languages that do not use a Roman or Cyrillic alphabet must be scanned as a PDF image file. (Problems can also occur when using special symbols or figures.)

The following formats are accepted by DTIC when they are integral parts of multimedia items:

  • Color Plates and Images
  • Sound or Voice Recordings
  • Charts, Maps, Graphs, Drawings, and Tables
  • Video Clips

DTIC does not accept the following file types: password protected; zipped or compressed files; files with extensions:

    *.vbs *.cmd
    *.exe *.bat
    *.com *.mp3
    *.eml *.dll

If you have questions or need assistance, email DTIC's Information Collection Division at dtic.belvoir.ecm.mbx.acquisitions@mail.mil or telephone, 1-800-225-3842 (selection 6).

Please refer to the appropriate Distribution Limitations, Distribution Statements, Copyright or Security information when submitting documents to DTIC.